Ways to Say ‘Are We Still On?’ Professionally

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Written By Daisy Zara

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Confirming meetings is a simple yet crucial aspect of professional communication. It ensures both parties are on the same page and prevents unnecessary confusion. A clear confirmation sets the tone for the meeting and demonstrates that you value the time and effort invested in the engagement. Whether it’s a client call, team meeting, or a job interview, taking the time to confirm can make all the difference in maintaining professionalism.

The Importance of Clear Communication

Clear communication is the foundation of successful meetings. When confirming a meeting, using precise and professional language eliminates any ambiguity. It ensures that both parties are aligned on the date, time, and agenda of the meeting. For example, phrases like “Just confirming if we’re still on for our meeting at 2 PM tomorrow” leave no room for misinterpretation.

Good communication also shows attention to detail. It can help avoid situations where one party forgets or misremembers the meeting schedule. A professional approach to confirmations keeps things organized and promotes smooth interactions.

Benefits of Professional Meeting Confirmation

Confirming meetings professionally comes with several benefits. First, it reduces the chances of no-shows. A polite confirmation message reminds the other party about the meeting, ensuring they are prepared. Second, it helps clarify any last-minute changes in the schedule or agenda. For instance, someone might need to reschedule, and a confirmation message opens the door for such updates.

Lastly, it enhances your reputation as a professional. People appreciate courteous communication. A well-phrased confirmation message leaves a positive impression, which can be crucial in business relationships.

Professional Alternatives to Ask ‘Are We Still On?’

Finding the right words to confirm a meeting is key to maintaining professionalism. Depending on the context, your approach can be formal or slightly casual yet professional.

Phrasing for Formal Settings

In formal situations, clarity and respect are essential. Phrases like, “Could you please confirm our scheduled meeting for tomorrow at 10 AM?” or “I would like to verify if our meeting is proceeding as planned” are effective. These statements are polite and leave no room for misunderstanding.

When confirming with senior executives or clients, it’s important to maintain a tone of professionalism. Another example could be, “May I confirm that we are still scheduled to meet at the agreed time?” Such phrases emphasize respect while ensuring clarity.

Casual Yet Professional Alternatives

For less formal settings, you can use casual yet courteous phrases. Saying, “Just checking in to see if we’re still on for our meeting later” strikes a balance between friendliness and professionalism. Similarly, “Are we still set for our discussion tomorrow?” works well in a casual context.

These phrases are especially useful when communicating with colleagues or team members. They maintain a friendly tone while keeping the conversation professional and efficient.

Examples for Different Situations (Virtual, In-Person, etc.)

For virtual meetings, you could say, “Are we still on for our Zoom call at 3 PM today?” For in-person meetings, a simple, “Just confirming if we’re still meeting at the office tomorrow at 10 AM” suffices. Tailoring your phrasing to the medium of the meeting adds a touch of consideration and specificity.

Tips for Effective Meeting Confirmation

Timing and Frequency of Follow-Ups

The timing of your confirmation message is critical. Ideally, send a confirmation a day or a few hours before the meeting. This gives the other party enough time to respond or update you if necessary. For recurring meetings, a single confirmation at the start of the week can work, provided all details remain unchanged.

It’s also essential not to overdo follow-ups. Sending multiple messages can seem pushy and unprofessional. A single, well-timed confirmation is usually sufficient unless you need to address specific updates.

Incorporating Courtesy in Communication

Courtesy goes a long way in professional interactions. Starting your confirmation with a polite greeting, such as, “I hope this message finds you well,” sets a positive tone. Conclude with an offer of flexibility, like, “Please let me know if there are any changes to the plan,” to show consideration for the other person’s schedule.

Including a personal touch, such as mentioning the meeting’s purpose, can also enhance the message. For instance, “Looking forward to discussing the project updates during our call” adds context and shows enthusiasm.

Tools to Streamline Confirmation Processes

Using tools like calendar apps or email scheduling platforms can simplify meeting confirmations. Platforms like Google Calendar or Microsoft Outlook allow you to send automated reminders to participants. This reduces the manual effort of confirming meetings while ensuring everyone is informed.

Additionally, apps like Slack or Zoom have built-in features for scheduling and confirming meetings. Leveraging these tools not only saves time but also ensures accuracy in meeting details.

Common Mistakes to Avoid When Confirming Meetings

Overcommunication or Being Pushy

While confirmations are important, overdoing them can harm your professional image. Sending repeated messages or following up too aggressively can make you seem impatient. It’s essential to strike a balance between being proactive and respectful.

Instead of multiple confirmations, focus on crafting a single, clear message. This prevents unnecessary stress for the recipient and keeps the interaction professional.

Vague Language That Can Cause Confusion

Avoid using vague language when confirming meetings. Statements like “Are we still on?” without specifying the time or context can lead to misunderstandings. Always include details such as the date, time, and platform for the meeting.

For example, instead of saying, “Are we still on for tomorrow?” you can say, “Are we still on for our meeting at 3 PM tomorrow via Zoom?” This ensures that the recipient understands the full context of your confirmation.

Frequently Asked Questions

Why is it important to confirm meetings professionally?

Confirming meetings professionally ensures clarity, avoids misunderstandings, and demonstrates respect for the other party’s time.

What are some formal alternatives to say ‘Are we still on?’

You can say, “Could you please confirm our meeting for [time/date]?” or “May I verify our appointment is proceeding as planned?”

How can I confirm meetings in a casual yet professional tone?

Phrases like “Just checking if we’re still on for later” or “Are we set for our discussion tomorrow?” work well.

What should I avoid when confirming meetings?

Avoid overcommunication, being pushy, or using vague language that lacks details about the time or context.

Are tools helpful in managing meeting confirmations?

Yes, tools like Google Calendar or Slack automate reminders, ensuring timely and accurate meeting confirmations.

Conclusion

Professionally confirming meetings is a simple yet powerful practice. It demonstrates respect, improves communication, and ensures smooth interactions. By using clear and courteous language, avoiding common mistakes, and leveraging tools, you can master the art of meeting confirmations. Whether it’s a formal appointment or a casual check-in, taking the time to confirm reflects your professionalism and builds trust in your relationships.

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