Finding the perfect way to close a professional email or letter is essential to leaving a lasting impression. While “Sincerely” is a classic choice, relying on it too often can make your communication seem generic. Exploring alternative sign-offs can help convey your tone and reinforce the message’s purpose.
Whether you aim to sound formal, friendly, or approachable, using varied phrases can elevate your professionalism. A tailored sign-off not only adds personality but also aligns with the context of your message. Let’s explore some polished alternatives to “Sincerely” that suit diverse professional scenarios.
25 Professional Alternatives to “Sincerely”
- Best regards
Email Example:
“Dear Mr. Johnson,
Thank you for your prompt response and for providing the details I needed. I look forward to collaborating with you further.
Best regards,
[Your Name]”
Best Use:
“Best regards” is ideal for formal or semi-formal communication, such as professional emails or letters, where you want to convey respect and a polite tone without being overly warm.
- Kind regards
Email Example:
“Dear Ms. Smith,
Thank you for sharing your insights during the meeting. Please let me know if you need any further details from my end.
Kind regards,
[Your Name]”
Best Use:
“Kind regards” works well in professional or polite communication, particularly when you want to add a touch of warmth while maintaining a respectful tone. It’s great for emails to colleagues, clients, or acquaintances.
- Warm regards
Email Example:
“Dear Mr. Brown,
It was a pleasure meeting you at the conference. I hope we can collaborate on future projects.
Warm regards,
[Your Name]”
Best Use:
“Warm regards” is ideal for slightly more personal or friendly professional communication. It’s suitable when you want to express warmth and positivity without being overly casual, such as with long-term clients or familiar colleagues.
- Yours truly
Email Example:
“Dear Ms. Lopez,
Thank you for your assistance with finalizing the report. Please let me know if there’s anything else you need.
Yours truly,
[Your Name]”
Best Use:
“Yours truly” is best used in formal communication, especially when writing to someone in a position of authority or when closing a traditional letter. It conveys a polite and respectful tone.
- Respectfully
Email Example:
“Dear Mr. Brown,
I appreciate the opportunity to share my thoughts on this matter. Please let me know if you need further clarification.
Respectfully,
[Your Name]”
Best Use:
“Respectfully” is ideal for formal communication, especially when addressing superiors or discussing sensitive topics where maintaining a courteous tone is important. It signifies deference and professionalism.
- Best wishes
Email Example:
“Hi Sarah,
I hope the upcoming product launch goes smoothly and meets your expectations. Please let me know if I can assist you further.
Best wishes,
[Your Name]”
Best Use:
“Best wishes” is ideal for semi-formal or friendly communication, particularly when expressing goodwill or encouragement. It works well in emails to colleagues, clients, or acquaintances where a warm yet professional tone is desired.
- Cordially
Email Example:
“Dear Mr. Anderson,
Thank you for considering our services. If you have any further questions, feel free to reach out at your convenience.
Cordially,
[Your Name]”
Best Use:
“Cordially” is a polite and professional closing, ideal for formal or business correspondence. It conveys respect while maintaining a friendly tone, making it suitable for letters or emails to clients, customers, or professional contacts.
- Yours faithfully
Email Example:
“Dear Sir/Madam,
I am writing to inquire about the job opening mentioned on your website. I look forward to your response regarding this opportunity.
Yours faithfully,
[Your Name]”
Best Use:
“Yours faithfully” is used in formal correspondence when the recipient’s name is unknown. It’s appropriate for professional letters or inquiries that start with “Dear Sir/Madam” or “To Whom It May Concern.”
- With appreciation
Email Example:
“Dear Ms. Thompson,
Thank you for your guidance and support during the project. Your insights were invaluable to our success.
With appreciation,
[Your Name]”
Best Use:
“With appreciation” is ideal for expressing gratitude or acknowledging someone’s efforts, typically in a semi-formal or professional context. It conveys genuine thanks while maintaining professionalism.
- All the best
Email Example:
“Hi Mark,
I hope your presentation goes smoothly next week—I’m sure you’ll do great!
All the best,
[Your Name]”
Best Use:
“All the best” is a friendly and supportive sign-off, suitable for informal or semi-formal emails. It works well when wishing someone success or expressing goodwill in a casual yet professional tone.
- With gratitude
Email Example:
“Dear Dr. Wilson,
Thank you for your invaluable mentorship during my internship. Your guidance has made a lasting impact on my career.
With gratitude,
[Your Name]”
Best Use:
“With gratitude” is a heartfelt and formal sign-off, best used when expressing deep appreciation or thanks, especially in professional or personal correspondence where sincerity is key.
- Regards
Email Example:
“Dear Mr. Smith,
Thank you for your prompt reply regarding the project timeline. I’ll make the necessary updates as discussed.
Regards,
[Your Name]”
Best Use:
“Regards” is a versatile and neutral sign-off, suitable for professional or casual emails where the tone is polite and straightforward without being overly formal.
- Thank you
Email Example:
“Dear Ms. Lee,
I appreciate your assistance with the data analysis. Please let me know if you need any additional information from my side.
Thank you,
[Your Name]”
Best Use:
“Thank you” is ideal for expressing gratitude at the close of an email, particularly when requesting assistance or acknowledging someone’s help, making it both courteous and professional.
- Yours respectfully
Email Example:
“Dear Mr. Anderson,
Thank you for taking the time to review my proposal. I look forward to your feedback at your earliest convenience.
Yours respectfully,
[Your Name]”
Best Use:
“Yours respectfully” is best used in formal communication, especially when addressing authority figures, clients, or individuals in positions of respect, as it conveys humility and professionalism.
- Warmly
Email Example:
“Dear Sarah,
It was a pleasure meeting with you today. I’m excited about the potential for collaboration.
Warmly,
[Your Name]”
Best Use:
“Warmly” is ideal for closing emails in a professional yet friendly tone, especially when you want to convey warmth and approachability without being overly informal. It’s perfect for colleagues or clients with whom you have an established rapport.
- Cheers
Email Example:
“Hi John,
Thanks again for your help with the presentation. I look forward to working together on the next project.
Cheers,
[Your Name]”
Best Use:
“Cheers” is a casual and friendly closing, often used in informal professional emails or messages between colleagues or peers. It’s best suited for a relaxed, upbeat tone and when you have a close working relationship with the recipient.
- Best
Email Example:
“Hi Sarah,
It was a pleasure discussing the new project with you. Looking forward to the next steps.
Best,
[Your Name]”
Best Use:
“Best” is a succinct, versatile closing often used in professional emails, particularly in quick exchanges or less formal communication. It works well when you want a neutral, friendly tone without being too casual or too formal.
- Looking forward to your reply
Email Example:
“Dear John,
Thank you for your time today. I appreciate the opportunity to collaborate on this project.
Looking forward to your reply.
Best regards,
[Your Name]”
Best Use:
“Looking forward to your reply” is used when you are anticipating a response and want to express eagerness. It’s ideal for professional emails where you’re waiting for feedback, confirmation, or action from the recipient.
- Thank you in advance
Email Example:
“Dear Sarah,
I would greatly appreciate it if you could send me the updated report by tomorrow.
Thank you in advance for your help.
Best regards,
[Your Name]”
Best Use:
“Thank you in advance” is often used to express gratitude before the recipient has completed the action you’re requesting. It works well in polite, professional communications when you’re asking for a favor, information, or assistance.
- Yours cordially
Email Example:
“Dear Mr. Johnson,
Thank you for your assistance with the project proposal. I look forward to working with you on this exciting opportunity.
Yours cordially,
[Your Name]”
Best Use:
“Yours cordially” is typically used in formal and professional emails, often when there’s a respectful but slightly less formal tone compared to “Yours faithfully” or “Sincerely.” It conveys both politeness and warmth, making it ideal for business correspondence where you want to remain professional but friendly.
- Take care
Email Example:
“Hi Sarah,
It was great catching up with you today. Take care and let’s stay in touch!
Best,
[Your Name]”
Best Use:
“Take care” is often used in more casual or friendly professional emails. It’s appropriate when you want to convey warmth and well-wishing, especially when closing a conversation that feels personal but still professional. It adds a friendly and approachable tone without being overly formal.
- Appreciatively
Email Example:
“Dear Mr. Johnson,
Thank you for your prompt response and your thoughtful suggestions. I look forward to working together further.
Appreciatively,
[Your Name]”
Best Use:
“Appreciatively” is suitable in formal professional settings when you want to express genuine thanks and gratitude. It’s often used in correspondence that acknowledges someone’s help, support, or contributions, and is more formal than “thank you.” This sign-off adds a polite and grateful tone to your message.
- Yours kindly
Email Example:
“Dear Ms. Thompson,
I truly appreciate your assistance with this matter. Your expertise has been invaluable, and I look forward to our continued collaboration.
Yours kindly,
[Your Name]”
Best Use:
“Yours kindly” is a polite and considerate closing, often used when you want to convey a sense of warmth and respect. It works well in professional settings where you wish to show appreciation and maintain a respectful tone, but it’s less formal than more traditional sign-offs like “Yours faithfully” or “Yours truly.”
- With warm regards
Email Example:
“Dear Mr. Williams,
Thank you for your prompt response. I appreciate your thoroughness and look forward to working with you further.
With warm regards,
[Your Name]”
Best Use:
“With warm regards” is ideal for professional or semi-formal communication where you want to express friendliness and appreciation. It conveys a balance between warmth and professionalism, making it suitable for ongoing work relationships or after an exchange that involves gratitude.
- Faithfully yours
Email Example:
“Dear Hiring Manager,
I am writing to express my interest in the position advertised. Please find my resume attached for your review.
Faithfully yours,
[Your Name]”
Best Use:
“Faithfully yours” is typically used in formal or business correspondence, especially when you do not know the recipient personally. It is best used in formal letters or emails, such as job applications, legal communications, or official matters. It conveys respect and professionalism.
